How Wedding Couples Use GuestDay For Onsite Registrations

Registering guests at a wedding dinner in Singapore is typically a tedious affair, and often stands in stark contrast to the glitz of the event. Imagine a row of flustered helpers, trying to locate the seating for the barrage of arriving guests by searching for their names in stacks of printed sheets of names and tables. Hardly a picture of elegance. GuestDay helps couples eliminate such hassles.

GuestDay is a networked computer-based guest registration system which aims to help couples register their guests in style. I attended James Chan‘s (of Neoteny Labs) wedding last month where GuestDay was deployed and found it to be a very pleasant experience and got really excited to cover them on SGE.

What guests do:

1. Walk to registration terminals.
2. Tell wedding registration helpers while watching them type, allowing guests to correct misspellings.
3. Confirm attendance, shown what table number, where table is and fellow guests at the same table.

Screenshots given to us by the GuestDay team, with James and Uzia’s actual wedding shots that they provided:

GuestDay’s registration interface is a single powerful search box that accepts any detail about a guest: name, affiliation or other tags (e.g. “VIP” or “aunt”). The “live search” process allows guests to see what’s being typed and the names being matched, so they can point out their names or correct a typo on the helper’s part. A subtle status bar informs helpers on how many guests have arrived so far, and if the ang pow goes to the bride or groom’s side.

The process for wedding couples pre-wedding dinner is:

1. Prepare two photos to personalise the registration screens, the ballroom layout, and the guestlist.
2. Send the items to the GuestDay team up to two weeks before the event, and the couple can make minor changes to the guest list until the night before.

The Day:

- GuestDay team will brief the helpers doing registration.
- GuestDay team will be on-site for technical assistance.
- Guests need not be searched by “bride” or “groom” side, but by “name, affiliation or tags”.

Because the entire thing feeds into a central database, GuestDay allows the wedding couple to check if any particular guest has arrived, and what the total number of guests is at any point. This helps in deciding when to start the dinner.

At the end, the wedding couple gets full logs of who showed up and at what time.

Pricing starts at S$488 per event, inclusive of equipment rental. For anyone interested in speeding up the registration process further, GuestDay can also generate individualised 2D barcodes for each guest. Wedding organisers can post or e-mail these to guests, who can then scan and self-register when they arrive.

From now until March 2011, a 20% discount is available if you mention this SGE article. Head over to GuestDay to check it out.

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